Management services: Meeting Convention Planning:
·  Research meeting sites
· Negotiate hotel contracts/services
· Visit meeting site to ensure facilities are appropriate
  for client needs
· Assist officers with program
· Develop meeting promotion
· Mail promotion & registration materials
· Assist officers in marketing of meeting
· Process phone/email inquiries from members and
  registrants
· Arrange faculty travel & lodging accommodation
· Arrangement of speaker AV requirements
· Assist officers in development of meeting budget
· Process online/email database
   registrations/confirmations
· Provide secure automated/online fee processing
  along with check deposits
· Compute Continuing Education credit hours
· Review/Coordinate hotel spec sheets with hotel
  staff concerning   meeting requirements
  (breaks, lunches, meeting room set-ups, AV, etc...)
· Provide certificates of attendance
· Send e-mail blasts
· Provide necessary staff for meeting
· Provide professional name badges for meeting   registrants & faculty
· Develop & assemble registration packets
· Review hotel bill with hotel accounting office
Public Relations Marketing:
· Public relations & marketing campaigns tailored to   the specific organization
· Research market trends affecting the organization
· Research additional membership markets
· Develop media list for press releases
· Develop a press release campaign and schedule
· Create marketing brochures
Board Meetings:
· Provide meeting notices, agenda, & necessary
  back-up
· Type minutes and distribute per board instructions
· Provide necessary staff at meeting
· Negotiate meeting site
· Meeting arrangements
· Coordinate Board travel arrangements
Dues Invoicing & Membership Update:
· Update & maintain computer database
· Prepare & mail dues invoices
· Process invoices & payments
· Mail renewal thank you letters
· Answer membership calls

Management services (continued): Membership Directory:
· Gather current information on members
·Coordinate/negotiate bids with printers
Clerical:
· Provide necessary office staff to handle general   correspondence
Financial:
· Process income payments
· Maintain income d-base
· Code income payments for accountant
· Assemble financial materials for accountant
· Review & pay association bills
· Maintain checkbook including account coding
  of all payments
· Review financial statements
· Mail financial statements to directed officers
· Assist officers in budget preparation
· Provide investment counseling for association's
  finances via Certified Financial Planner
Coordinator:
· A coordinator/account manager will be provided   to oversee all aspects of account
Newsletter and Publications:
· Edit, publish and distribute all necessary bulletins,   newsletters, and communications
Telephone:
· Conference call capabilities, Voice mailbox
Mail Services:
· Incoming mail is delivered directly to Central  Office at:
  605 Poole Dr., Garner, NC, 27529
· Mail is opened and processed daily
· Overnight, expedited services as needed
Internet Capabilities:
· Webmaster available to develop/maintain web   site
Trade Show/Exhibition Management:
· Develop theme
· Negotiate/secure site
· Prepare exhibitor's prospectus and mail list
· Promotion
· Computerized and Online Registration
· Onsite staff for coordination and registration
Government Relations:
· Experienced consultants available for
  consultation